Privacy Statement
The Forrest Field Enhancement Society (the “Society”) respects the privacy of donors, volunteers, raffle participants, and community members. This Privacy Statement describes how personal information is collected, used, stored, and protected through our website, fundraising activities, and community programs.
Applicable Legislation
The Society is incorporated under the Societies Act of British Columbia and manages personal information in a manner consistent with applicable provincial privacy principles and expectations for non-profit organizations operating in British Columbia.
Information We Collect
The Society collects only information reasonably required to support Society activities.
- Name
- Email address
- Phone number
- Mailing address
- Volunteer availability and interests
- Donation-related information (such as donation amount and date sent)
- Raffle ticket purchase and contact information
- Newsletter and fundraising communication preferences
- Messages or information voluntarily provided
The Society does not collect banking credentials, credit card numbers, Interac e‑Transfer login information, government-issued identification numbers, or other unnecessary sensitive personal data.
How Information Is Collected
Personal information may be collected through website forms, volunteer and donation submissions, raffle ticket purchases, newsletter sign-ups, and other Society-led community or fundraising activities.
Raffles and Gaming Activities
The Society conducts raffles and gaming activities in accordance with applicable British Columbia gaming rules and licence requirements.
Personal information related to raffle participation is collected and processed using Raffle Nexus for the purposes of ticket sales, eligibility verification, winner notification, regulatory compliance, record keeping, and communication regarding future raffles and Society fundraising initiatives.
Participation in a raffle constitutes consent to the collection and use of personal information in accordance with this Privacy Statement and applicable gaming regulations.
Use of Information
- Donation processing and acknowledgment
- Volunteer coordination and communication
- Raffle administration and compliance
- Society newsletters and fundraising communications
- Internal record keeping and reporting
Personal information is not sold, rented, or used for commercial marketing purposes.
Email Communications and CASL Compliance
The Society may send emails related to donations, raffle participation, volunteer coordination, newsletters, and Society fundraising initiatives.
Email communications are delivered using CASL-compliant third‑party tools, and recipients may unsubscribe from non-essential communications at any time using the unsubscribe mechanism provided or by contacting the Society directly.
Third-Party Service Providers
The Society uses reputable third‑party service providers to support operations, including:
- Formspree – website form processing
- Google Workspace – email and document management
- Raffle Nexus – raffle and ticket management
- CASL-compliant email delivery platforms
These providers act only as service processors on behalf of the Society and do not use personal information for unrelated purposes.
Storage and Retention
Personal information is retained only as long as necessary to fulfill Society purposes, comply with applicable regulations, and support administrative and reporting needs. Raffle records may be retained in accordance with applicable gaming requirements.
Security
The Society takes reasonable administrative and technical measures to protect personal information, including use of secure web connections, controlled access to Society email accounts, and the use of reputable third-party platforms.
Sharing of Information
Personal information is not sold, traded, or rented. Information may be shared only among authorized Society directors or volunteers for legitimate Society purposes, with required service providers, or where required by law.
Tax Receipts
The Forrest Field Enhancement Society is a registered society and is not able to issue charitable tax receipts for donations.
Privacy Officer
The Chair of the Forrest Field Enhancement Society acts as the Society’s Privacy Officer and is responsible for overseeing privacy-related matters.
Privacy inquiries may be directed to:
Forrest Field Enhancement Society
Email: info@forrestfieldes.ca
Consent and Updates
By providing personal information to the Society, individuals consent to its collection, use, and disclosure as described in this Privacy Statement. This Privacy Statement may be updated from time to time, and the current version will always be available on the Society’s website.